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P2P Account Assistant
RECYCLING Open to Public competition
Our Recycling Business Unit currently has a need for a P2P Account Assistant on a Permanent, Full-Time basis. The role will be based in Bord Na Mona Recycling Newbridge and will report to the Procure to Pay Lead.
The successful candidate will be responsible to support the P2P function within the Bord Na Mona Recycling business with day to day activities and tasks. To perform payables activities as part of this role. This includes processing supplier invoices from receipt through to payment, working with colleagues in the business to resolve invoice queries and ensuring that our “No PO No Pay” process is adhered to.
Role Specifics:
Job Title: P2P Account Assistant
Business Unit: Recycling
Reporting to: Procure to Pay Lead
Location: Bord na Mona Recycling Newbridge
Duration: Permanent
HR Contact: Robyn Lynch
Apply on or before: September 21st 2024
Eligibility: Open to Public competition
The Role:
The main duties and responsibilities of the role will include the following:
· Responsible for generating and executing weekly and monthly EFT payment runs according to the “Scheduled P2P Payment Calendar” for the BnM Recycling business unit. This includes verifying Tax Clearance when necessary, completing online banking payment requests, ensuring proper authorization, and posting payments on Oracle. You will also follow the established escalation process as needed.
· You will monitor relevant bank accounts to ensure timely posting of supplier Direct Debit payments, which includes obtaining necessary invoices and resolving any related issues.
· In this role, you will process supplier invoices, including PO and Non-PO invoices, intercompany invoices, and credit notes for the BnM Recycling business unit. It is essential to ensure all intercompany charges are invoiced to the correct legal entities, with payments issued and allocated monthly. You will also prepare and process monthly templates for suppliers using the Robotic Process Automation tool, resolving any issues and developing future templates.
· You will provide proactive support to BnM end users, managers, and finance teams in resolving invoice-related queries, particularly for invoices on hold. Monitoring and following up on all prepayment invoices processed in the ledger will also be part of your responsibilities.
· You will assist in completing monthly supplier reconciliations, including necessary follow-ups with suppliers or business units.
· Support P2P testing in collaboration with your Line Manager, business users, IT department, and third-party providers. You will participate in P2P and process improvement projects as they arise, and assist in internal/external audit activities and other ad hoc duties as needed.
· You will also provide cover for P2P Helpdesk activities when required.
· Lastly, you will identify and highlight process improvement opportunities to your Line Manager, ensuring adherence to all standard processes and procedures within agreed timelines.
· All employees are expected to co-operate fully with all provisions taken by the company for ensuring Health and Safety, and Welfare of co-employees and members of the public using the premises.
· Proactively participate in the Performance Management process to ensure delivery of own, and the wider team’s, objectives.
· All employees are expected to co-operate fully with all provisions taken by the company for ensuring Health and Safety, and Welfare of co-employees and members of the public using the premises.
· Proactively participate in the Performance Management process to ensure delivery of own, and the wider team’s, objectives.
The Person:
The ideal candidate will possess the following qualification, skills, knowledge, and attributes.
· Minimum of 5 years in P2P Department
· Deep understanding of the BnM P2P process is required.
· Accounting Technician Qualification would be an advantage and/or “qualified by experience”.
· Strong analytical, problem-solving, and communication skills.
· Familiarity with the Robotics Process Automation (RPA) process.
· Proficient in Microsoft Office applications.
· Openness to change and a “can-do” attitude.
· Ability to effectively manage time against agreed deadlines.
· Team player, working collaboratively to achieve company goals.
· Good IT proficiency with strong knowledge of Microsoft Office Excel and PowerPoint.
· High proficiency in the English language is a requirement alongside eligibility to work in Ireland.
If you wish to be considered, simply click “Apply” on the job advert.
Bord na Móna is an equal opportunities employer.
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